NEW INFORMATION FOR POTENTIAL STALL HOLDERS

** UNFORTUNATELY ALL STALLS FOR THE HAVELOCK MUSSEL FESTIVAL 2010 ARE FULLY BOOKED. **

The Festival will be held on Saturday 20^th March 2010 10am -6pm

The Havelock Mussel Festival Committee are delighted to offer you the opportunity to have a stall at the 2010 Havelock Mussel Festival. With limited space and the need to ensure that a broad selection of products and services are made available to the public on the day, there are some changes in this year's application.
All stall applications must be accompanied by a cheque otherwise they will not be accepted as registered.
Unsuccessful applicants will have their cheques returned. The sooner you get your application in, the more chance of gaining a spot!

Please take the time to read the rules and information set out below carefully.
If you are unable to adhere to the guidelines for any reason, you will not be able to participate.

Stallholders from last year must apply and will not have priority over new stall holders.
Application does not ensure automatic entry.
The committee reserves the right to refuse any application.
Successful applicants will be notified as soon as possible.

Site structure:

Sites are 5m x 5m. Please ensure all your equipment, including your vehicle (where relevant) is contained within this area. This space is not negotiable and if you take more space on the day, you will be asked to move your goods and/or marquee.

All sites are bare and un-powered, unless otherwise booked. Site holders will need to provide protection from the elements, gas powered cooking equipment, food storage and presentation areas. It is recommended that on site food preparation be kept to a minimum. Continental Tel 0800 4 266846 or Blenheim Hirepool Tel 03 578 1111 has a wide range of food preparation equipment, tables, chairs etc for hire.

Site rules:

Arrival/departure times

The main site will be open for setting up on Friday 19^th of March between 3pm and 7pm (at which time you will be required to leave the festival site) or from 7am on the day of the Festival. Please take note of these times - there will be no access outside of these times.

Sites must be set up by 9.30am ready for opening at 10.00am. All vehicles not remaining within the boundaries of your site must be off the green by 10.30am and will not be allowed back on site until after the finish of events at approx. 6.15pm. If your vehicle does fit within the 5m x 5m space, you are welcome to leave it at the rear of your site for storage, although it cannot be moved until after the Festival has closed.

Stallholder access to the site will be from Peel Street (off Cook Street) entrance only. Stallholders must carry their stallholder passes with them. You will not be allowed entry without them. Stallholders must arrange their own parking outside the festival boundary.

Sites must remain set up until the finish of the entertainment at approx. 6.15pm.

Stallholders may close their stalls earlier (if they run out of product) and may carry equipment off site, but tents/marquees etc. cannot be moved before the end of the festival.

Food and Drink Stalls:

Please ensure that you have filled out your stall application correctly. It is necessary for the smooth running of the festival that stallholders selling food or drinks have supplied a brief description of all they plan to sell. If for any reason this changes before the Festival, please contact the stall organiser ASAP. Any stall selling products on the day without the approval of the organisers risk being closed down.

All sites selling food must have completed a council form to operate a food stall and have been issued with the required permit - this is your responsibility. These will need to be displayed on site.

Forms can be downloaded from the Council website www.marlborough.govt.nz or phone 03 5785249 for more information.

Please ensure they are submitted to the Marlborough District Council at the address on the form, not to the festival committee or Marlborough 4 Fun. Stalls will be inspected for compliance on the day of the Festival and those without the required permit on display may be closed down. Any stalls not complying with the conditions of their permit may also be closed down.

All food packaging or drink vessels must be disposable, not breakable items. No glass or hard breakable plastic will be allowed on the domain area.

All stallholders may only have inspected meat products for sale. Mussels for sale must have been procured through registered fish receivers or be supplied through the official festival supplier.

All sites with cooking facilities must have a minimum of a 1.5kg foam, dry powder or multi purpose extinguisher on site, please ensure all of your staff know where it is and how to use it. Small extinguishers are available to hire through Fire Safety Systems Tel 0508 352 637. In the event of an emergency, fire and ambulance services will be on site. Please note all stalls will be inspected for these.

Alcohol Stalls:

The Mussel Festival will have a special license for the entire site for the day. Only stalls designated by the organisers are permitted to sell alcohol. Each of these designated stalls must provide at least one person with a current bar license at all times. Alcohol sale will end at 5.30pm.

Alcohol stalls are responsible for checking ID for all customers under 25 and monitoring intoxicated customers. If any help is required during the day with difficult people, please contact on site police or roving security who will be wearing flouro vests. Any fines incurred as a result of irresponsible management of Alcohol sales will be the responsibility of the stall holder.

There is to be no bottle sales or sales of alcohol in glass containers. Remember the festival is being held on a children's playing field. Any non-compliance of this rule risks your future involvement in the Festival.

Passes:

3 official stall holder passes will be issued for each stall. If you require more than 3 passes, please fill in the appropriate section on the Stall application form. Please note you are entitled to a maximum of 5 additional passes at the reduced price of $15 per pass. Security Staff have been instructed not to allow anyone without a stall holder or sponsor pass onto the site before 11.00am so please consider this when planning the set up of your stall.

Site Security:

The main site will be open for setting up on the afternoon of Friday the 20th March. We would encourage stallholders to take advantage of this opportunity as security will be on site in the fenced off area overnight. The main site will be ring fenced from Friday morning and access will only be available at the Peel Street entrance.

Even though the area will be patrolled, it is recommended that where possible, stallholders remove valuable items overnight. Security is based on an all care, no responsibility basis. The Mussel Festival is not responsible for the loss or damage to any of the stallholders' products or equipment.

Currency:

There will be no "Festival" currency. It is essential that stallholders bring sufficient change for their own stalls. You are responsible for your cash takings on the day. You cannot use the Mussel Festival bank at the end of the event to deposit your monies.

Additional Site Information:

A refrigerated chiller truck will be at the festival ground from Friday 3pm. Packages must be clearly marked with the stall holders name and deposited before 7pm. Chiller space for stall holders will be subject to available space and at your own risk.

A water tap is available on the seaward side of the domain. This is for everyone’s use, and permanent hoses must not be connected to this water supply.

Any stall holder who is found to be responsible for damages to the festival site in any way that requires maintenance eg. burnt grass etc will be liable for costs and/or repair.

Please also click here to download the stall holder information pack

Contact details for any queries:

Once again, Marlborough 4 Fun will be taking care of Trade Registrations for the Festival. If you have any queries please contact Tash at Marlborough 4 Fun on:

Ph : 03 577 8935

Fax: 03 577 8936

E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it